Union Medical Center Was Able to Regain 79% Floor Space

Union Medical Center Was Able to Regain 79% Floor Space

By installing a Lektriever ELF, Union Medical was able to regain 79% of their floor space virtually overnight while storing the same number of files.

With over 22,000 patient records Union Medical Center faces the challenge of keeping their records organized, on-site, and easily accessible. By using an Electric Lateral File (ELF) system from Kardex Remstar, Union Medical Center was able to store their files more efficiently allowing them to recover previously used floor space.

Union Medical Center is one of the largest medical centers for union employees in the Chicago land area. With over 200 new patient records each month the storage system Union Medical was previously using to store patient records was quickly running out of space. “Purging files was not an option,” explains Union Medical Administrator Renata Strzalka, RN. “We are required to keep all adult medical records for a minimum of 6 years since their last visit and we must keep all children’s medical records until they reach age 21 or up to 6 years after their last visit, whichever is longer.”

By installing a Lektriever ELF, Union Medical was able
to regain 79% of their floor space virtually overnight while storing the same number of files. The old system required 160 square feet of floor space. The ELF requires only 34 square feet of floor space and provides the same file capacity. In fact, Union Medical was able to remove the drop down ceiling tiles and pick up another 3 inches of space to the structural ceiling.

“We investigated shelving, rotary files, cabinets, mobile shelving and other storage systems, but they can only use the space that a person can reach, and even they require bending, walking, searching and reaching which gets tiring during the course of the day, said Strzalka. “The ELF is the only file system that uses otherwise wasted space and brings the files to us at waist height…a perfect fit of form and function.” The same filing capacity found in the ELF would have otherwise required five times more floor space if lateral filing are quickly able to find the chart number they are looking for.

“Employees in the records department were pulling files immediately, there was no training needed,” said Strzalka “The unit has been in constant use since it was installed.”

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